Terms and Conditions

1. Applications
1.1 Applications are to be completed online at agriplex.com.au prior to the closing date of 30 August each year.
1.2 Paper applications will not be accepted unless they are accompanied by the correct fees, plus a $15 administration fee.
1.3 Applications must be completed accurately and correctly at the time of submission.
1.4 All applications must be accompanied by a current Certificate of Currency for Public Liability Insurance.
1.5 Applications received after the closing date will incur a $30 late fee and may not be accepted.
1.6 The committee reserves the right to accept or decline any application without providing a reason.
1.7 The committee reserves the right to allocate exhibitors to the sites it deems most appropriate.

2. Payment Terms
2.1 Payment should be made by credit card at the time the application is lodged, where possible.
2.2 All applications received without payment will be given seven days to make payment by cash, cheque or EFT, unless prior arrangements have been made with our office. If payment is not received within this time, the exhibitor may be required to start the application process again.

3. Cancellation
3.1 No refunds will be given for exhibitor cancellations unless extraordinary circumstances apply, as determined by the committee.

4. Cancellation of Burnie Show
4.1 The committee reserves the right to cancel the event under extraordinary circumstances.
4.2 All exhibitors will be notified by phone or email as soon as practicable.
4.3 No refunds will be given if the event is cancelled or postponed.
4.4 The committee will not be liable for any losses incurred due to the cancellation of the event.

5. Sites
5.1 Exhibitors are not to take possession of their site until the Monday prior to the event unless prior arrangements have been made with the committee.
5.2 The site is to be completely vacated by 5:00pm on the Monday after the event unless prior arrangements have been made with the committee.
5.3 The committee reserves the right to remove any material or item which, in its opinion, may cause offence to the public or event officials.
5.4 The committee reserves the right to restrict the use of equipment that produces excessive noise or may cause annoyance to other exhibitors.
5.5 No exhibitor shall allow their exhibit to extend outside their designated area.
5.6 No exhibitor shall place signage or advertising material outside their designated area unless prior arrangements have been made with the committee.
5.7 No exhibitor shall erect fencing or signs that may inconvenience other exhibitors.
5.8 The committee reserves the right to require an exhibitor to remove a particular product or service from their site if the committee is not satisfied that it is safe and/or appropriately themed.
5.9 The distribution of advertising materials and pamphlets shall only occur within the exhibitor’s site.
5.10 The committee does not store items or equipment for exhibitors unless prior arrangements have been made with the committee.
5.11 All product demonstrations must be conducted in a safe manner and in accordance with current health and safety legislation. Hazards shall be identified on a risk assessment.
5.12 Exhibitors who engage the committee for onsite loading and lifting do so at their own risk. The committee takes no responsibility for any damage or loss caused by this service.
5.13 Exhibitors who require water must order it at the time of application. Late orders will incur a $30 late fee and may not be accepted.
5.14 Exhibitors who require power must order it at the time of application. Late orders will incur a $30 late fee and may not be accepted.

6. Site Sharing
6.1 No exhibitor shall sell, share or part with possession of any part of their site.
6.2 Any exhibitor found to be site sharing will incur a $100 fine plus all applicable site fees.

7. Early Pack-Up
7.1 Exhibitors are expected to trade for the entire event, during the times and dates listed above.
7.2 Any exhibitor who does not trade for the entire duration of the event without prior permission will incur a $100 fine.

8. Conduct
8.1 All exhibitors and their staff are expected to conduct themselves in an orderly and respectful manner towards all persons onsite.

9. Insurance
9.1 All exhibitors must carry a current Certificate of Currency for Public Liability Insurance. See clause 1.4.
9.2 If a Certificate of Currency is not attached, exhibitors will incur a $15 administration fee to ensure the appropriate forms are provided.

10. Security
10.1 The committee shall not be liable for any loss or damage whatsoever to the exhibitor’s property or hired equipment.
10.2 Although security is provided before, during and after the event, the committee will not be liable for any loss or damage to the exhibitor’s property while it is onsite.
10.3 The committee encourages all exhibitors to arrange their own insurance covering all assets and stock while onsite.

11. Underground Asset Protection
11.1 Before any groundwork commences, exhibitors and/or their staff must notify the committee to ensure no underground assets are damaged.
11.2 If exhibitors conduct groundwork without permission, they will incur a $100 fine.
11.3 If underground assets are damaged by unauthorised groundwork, the exhibitor shall pay all repair costs.
12. Food and Beverages

12.1 All exhibitors who will be distributing food and beverages, whether paid or as samples, are required to attach the appropriate food and liquor licences to this application.
12.2 If the appropriate licences are not attached, exhibitors will incur a $15 administration fee to ensure the appropriate licences are provided.
12.3 Espresso and/or any other coffee drinks must only be sold by exhibitors who have applied as coffee vendors. All other exhibitors wishing to sell coffee drinks must apply in writing within seven days of submitting this application for approval by the committee.
12.4 No exhibitors other than those who have applied to sell food and beverages shall do so.

13. Vehicles
13.1 No vehicles other than those nominated as display vehicles are permitted onsite during opening hours. These vehicles are to remain stationary during opening times.
13.2 Only vehicles transporting passengers with valid access passes will be permitted onsite.
13.3 All vehicles, other than those on display, are to be removed from the site by 8:45am and are not permitted back onsite until 5:00pm on the days of the event.
13.4 Vehicle movements onsite are strictly prohibited between 8:45am and 5:00pm on the days of the event.
13.5 Any vehicles onsite after 8:45am may be towed, and the exhibitor will incur a $100 fine.
13.6 Any vehicles caught moving onsite during restricted times without permission will incur a $100 fine.
13.7 The speed limit is 10km/h onsite. Any exhibitor caught speeding will incur a $100 fine.
13.8 Unless required for mobility access, the use of golf carts, bicycles, motorised bicycles, skateboards and side-by-sides is strictly prohibited onsite.
13.9 The use of drones or UAVs is strictly prohibited unless prior permission is granted by the committee.

14. Animals
14.1 All exhibitors must comply with animal welfare guidelines to ensure all animals and livestock are treated in accordance with good animal welfare practices.
14.2 All exhibitors must complete the appropriate health declarations.
14.3 Horse owners must comply with Equestrian Australia rules while at the event.
14.4 Exhibitors shall notify the committee in the event of any livestock injury or death.
14.5 If an animal is deemed unfit, injured or of poor temperament by the committee, it must be removed immediately.
14.6 Should an animal death occur, the owner is responsible for removing the carcass from the site.
14.7 Should any animal require medical assistance during transport or during the event, the exhibitor will pay all related costs.
14.8 Only assistance and competing animals are permitted onsite during the event. All assistance and competing animals must be fully vaccinated and microchipped where applicable.
14.9 The sale of livestock during the event is strictly prohibited.

15. Clean-Up
15.1 All exhibitors must remove all items and stock from their site prior to 5:00pm on the Monday after the event. See clause 5.2.
15.2 Exhibitors who leave items and stock on their site after 5:00pm on the Monday after the event will incur a $100 clean-up fee.

16. Site Access
16.1 Site access will only be granted if valid access passes are scanned.
16.2 The sale of exhibitor access passes is strictly prohibited.
16.3 No refunds will be given on the purchase of access passes.

17. Amendments
The committee reserves the right to amend any of the above-mentioned terms and conditions to the fullest extent permitted by law.